Officer Credit Administration

• Preparation of Loan/financing documentation for complex Corporate & non-retail clients, examine all proposed collaterals required as per the Credit Approvals and prepare related documentations required to hold/control these collaterals to secure the facilities being granted to clients.
• Checking of loan/financing documentation “post signature” pertaining complex Non-Retail (Corporate) lending, verify & administrate related collaterals in compliance with appropriate statutory and bank policies and procedures with work being reviewed at regular intervals by the Section Specialist.
• Managing & Maintaining Collateral held by the bank as well as Safekeeping, & custody of facility/security documents.

Job holders work within the guidelines of the Credit Policy, Department’s Procedure & the DOA with work being reviewed at regular intervals by the Team Leader.

Accountabilities

• Checking of daily received security documents for Non-Retail lending, verify completeness/accuracy of all documents, terms, conditions & collaterals against the approved credit application, and verify signatures (authenticity/Authority) against banks systems & the “Legal Certificate” obtained from the concerned department.
• Register all documents & collaterals in bank’s systems/Database as “Mitigants” and update internal logs/reports for necessary reporting/tracking as needed by all stakeholders.
• Prepare the Limits Activation Sheet addressed to other stakeholders to activate Credit facilities as per the amounts, maturities, other terms & conditions mentioned in documentation/approved credit application.
• Update status progress in internal logs/reports pertaining all handled request for necessary tracking/monitoring by all stakeholders.
• Register mortgages in URCP (Unified Register for Commercial Mortgage) for collaterals where applicable or coordinate with the concerned departments/subsidiaries for completing the mortgage of collaterals such as (shares, funds, title deeds) securing credit facilities in accordance with the terms & conditions of each credit application.
• Check/Analyze approved credit application and review pre-requisites obtained from the concerned Business line for documents preparation where needed.
• Such pre-requisites include but not limited to:
• IDs/CRs
• Title deeds
• Portfolios/funds/shares information
• Project Contracts (rental, constructions, supply, services/maintenance, invoices, etc..)
• Insurance policies.
• Prepare Facilities/financing agreements along with securities/collateral documentation in compliance with the terms & conditions of the approved credit applications.
• Negotiate prepared documents with the concerned Business line and make sure to obtain & keep records for all necessary approvals for any possible changes/deviation from the credit application or the standard text of security documents templates where needed before releasing finalized documents for execution.
• Record documentation data & process status updates in related systems/reports for tracking/monitoring as per the banks standard operating procedure.
• Filing of prerequisites, credit application, all related email correspondences.
• Preparation of additional documents and/or refresh existing documents such as (order notes, Assignments, Master terms & conditions agreements, etc…) as requested by BL or CAD HO.
• Manage the bank’s vault for safekeeping collateral & financing/security documents & administrate newly received/accepted security documents. Such administration will include scanning, tagging & arranging the received documents in orderly fashion as well as archiving of old/obsolete documents in accordance with the bank’s policy/procedure.
• Handle Real Estate mortgage operation in relation to preparation of mortgage letters for Non-Retail clients, temporary release of concerned TDs to stakeholders for completing the mortgage & track/update all related systems/reports accordingly.
• Managing Release (Permanent/Temporary) of collateral/security documents in bank’s safekeeping & prepare necessary undertaking/clearance letters when applicable upon obtaining necessary approvals from delegated authorities in compliance with the bank’s Policies & Procedures. And update all related systems accordingly.
• Handle data clean ups / system update projects in ALGO, DAMAS & Title Deeds Database & coordinate with stakeholders to maintain data integrity & insure high quality reports.
• Handle Annual Reconciliation of collateral / Security documents in accordance with the bank’s policies & procedure.

• Minimum of diploma is required. B.A. is preferred.
• 2 years of experience as “Officer”
• OR
• 3 years’ experience in credit admin functions, commercial lending products, documentation and operations.
• Thorough knowledge of BSF credit processes.
• Understanding of banking laws and knowledge of legal issues related to commercial lending.
• Sound knowledge of processing systems.
• Good numerical analytical skills.
• Good interpersonal and communication skills to resolve issues with staff in other business areas.
• Written and spoken fluency in Arabic and English languages.
• Experience and fast typing in Microsoft office (Word/Excel).