Senior Officer Administrative Support

Senior Officer Administrative Support is responsible for overseeing all administrative activities pertaining to GMG and supporting the Head of GMG with day-to-day tasks (meetings, calls etc.). At the same time, the jobholder is responsible to act as a liaison between various different departments of the bank and GMG with regards to administrative activities. The jobholder is also responsible for safekeeping of confidential data.

To fulfil the above responsibilities, the jobholder is accountable for the below:

• Ensure to process routine documentation in accordance to the defined procedures of GMG in order to support ongoing activities of GMG
• Collate and/or summarise data from readily available sources to produce routine reports / schedules
• Co-ordinate with HR on staff related activities (filling hiring / transfer forms, arranging interviews etc.)
• Liaise with internal stakeholders within the bank and external agencies with regards to requested information
• Co-ordinate with relevant stakeholders in the bank with regards to IC approvals and project completions
• Schedule appointments for the Head of GMG and/or Heads of different areas within GMG, including any travel arrangements and hotel bookings
• Maintain appropriate logs of any tasks which are completed, so that an accurate record exists and the data is readily available for any future analysis or reporting
• Implement and maintain appropriate filling and data retrieval systems (including confidential data) to ensure ease of access for data at any given time
• Perform any ad-hoc activities assigned by the Head of GMG

• Understanding of how different Treasury functions operate
• Team working
• Articulate communicator with excellent written skills
• Working under pressure
• Problem solving
• Computing skills (MS Excel, MS PowerPoint etc.)
• Written and spoken fluency in Arabic and English languages